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RSVP mail formatting

24-Jan-11

If you enable RSVP email notifications, the contact person and respondent will be notified of the booking. The notification email templates can be customised using the standard placeholders for events AND the extra placeholders mentioned below.

For booking lists: only the extra placeholders mentioned below can be used, not the standard placeholders for events. The reason for this is that #_BOOKINGS can only be used inside an event format setting (single or list, it is useless anywhere else), so it only shows info when using event shortcodes on pages. And since you’re using an event shortcode, all event placeholders are already at your disposal.

The extra placeholders:

  • #_RESPNAME displays the name of the respondent.
  • #_RESPEMAIL displays the e-mail address of the respondent.
  • #_RESPPHONE displays the phone of the respondent.
  • #_SPACES displays the number of spaces reserved by the respondent.
  • #_COMMENT displays the comment the respondent made.
  • #_TRANSFER_NBR_BE97 displays the unique bank transfer number for each booking (useful for belgian transfers only).
  • #_TOTALPRICE gives the total price to pay: the amount of spaces booked times the price of the event
  • #_FIELDS returns all the extra form fields in “name: value” lines
  • #_FIELDxx returns the answer for the extra form field with ID xx
  • #_FIELDNAMExx returns the name for the extra form field with ID xx
  • #_PAYED returns ‘Yes’ if payed, ‘No’ otherwise (not really usefull here, but more for the bookings list, that uses the same placeholders)
  • #_BOOKINGCREATIONDATE and #_BOOKINGMODIFDATE returns the creation and modif date of the booking
  • #_PAYMENT_URL returns a link to the payment form (the buttons for paypal and all other payment gateways), in case you want to mail it to people that did not yet pay again. No personal info is shown on this page, just the amount to pay and the payment buttons.

You can define a default format for the mails being sent in the Settings page. After that, you can refine for each specific event the formatting if the default is not ok for this event.

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