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RSVP mail and booking info

24-Jan-11

If you enable RSVP email notifications, the contact person and respondent will be notified of the booking. The templates can be customised using the standard placeholders for events AND the extra placeholders mentioned below.

The extra placeholders:

  • #_RESPNAME displays the name of the respondent.
  • #_RESPEMAIL displays the e-mail address of the respondent.
  • #_RESPPHONE displays the phone of the respondent.
  • #_RESPSPACES displays the number of spaces reserved by the respondent.
  • #_RESPSPACES{xx} (with xx being a number): displays the number of spaces reserved by the respondent for a specific price for multiprice events.
  • #_RESPCOMMENT displays the comment the respondent made.
  • #_TRANSFER_NBR_BE97 displays the unique bank transfer number for each booking (useful for belgian transfers only).
  • #_TOTALPRICE gives the total price to pay. The price info is taken from the booking (so anything done in the filter eme_insert_rsvp_action that might change the price is taken into account).
  • #_TOTALPRICE{xx} (with xx being a number): gives the total price to pay for a specific price category for multiprice events. The price info is taken from the booking (so anything done in the filter eme_insert_rsvp_action that might change the price is taken into account).
  • #_FIELDS returns all the extra form fields in “name: value” lines
  • #_FIELD{xx} (with xx being a number): returns the answer for the extra form field with ID xx
  • #_FIELDNAME{xx} (with xx being a number): returns the name for the extra form field with ID xx
  • #_PAYED returns ‘Yes’ if payed, ‘No’ otherwise (not really usefull here, but more for the bookings list, that uses the same placeholders)
  • #_BOOKINGCREATIONDATE and #_BOOKINGMODIFDATE returns the creation and modif date of the booking
  • #_BOOKINGCREATIONTIME and #_BOOKINGMODIFTIME returns the creation and modif time of the booking
  • #_BOOKINGID returns the booking ID number, in case you want to share it
  • #_PAYMENT_URL returns a link to the payment form (the buttons for paypal and all other payment gateways), in case you want to mail it to people that did not yet pay again. No personal info is shown on this page, just the amount to pay and the payment buttons.

You can define a default format for the mails being sent in the Settings page. After that, you can refine for each specific event the formatting if the default is not ok for this event.